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Supply Admin & Business Analysis Manager

Job Description

Supply, Stock & Inventories :

  • Full stock management and inventory organization (Control the out of stock, expired date, Share stock between each zone/POS, inventory random check with accounting…)
  • Consolidate all stock from all points of sales and main storage to be accurate in the system
  • Secure enough stock for each point of sales, new opening, organized sales (Forecast & order) 
  • Responsible to propose orders to Yves Rocher France / Flormar / Pretty (incl new shops, new products, marketing plan, forecasts, product classification…)
  • Follow up deliveries from France / Turkey until the shops with the HO for shipment (prepare docs…)
  • Follow up over stock level/exp date to inform marketing (so they can do promotion…)
  • Control the tester rate
  • Follow the incoming report
  • Follow and control SPA products quantity
  • Prepare orders of product, pick, pack and post to shops for specific situation (woman day…)

Administration:

  • Work with authority (government demand, custom clearance…) and follow up closely quality control (administration, Tax control,...)
  • Make all official documents for VISA of products, brand registration…
  • Prepare and review Lease agreement, sales contract, price quotation, product list.
  • Follow up status of lease agreement and contact with lanldlords/malls
  • Follow up partners (understand franchise contract & concept, stock needed…)
  • Support company organization & meetings (hotel to book for training, staff party...)
  • Follow up payment of customer from Cat Lai warehouse
  • Provide marketing dpt with price per product to create retail price and check margin
  • Run reports related to sales activities (monthly data, Life for Life, YR report to FR…)
  • Prepare for new openings/projects (Spa order, material, skin machine…)
  • Uniform order and stock
  • Prepare necessary document for the order comes from France
  • Follow and control the movement testers and damaged products of shops
  • Be the contact person for shop assistance on administration to all shops of all regions

Business Analysis:

  • Analyse cost, conduct cost/benefit analysis, control expense, COGS, discount rate, …
  • Track performance and classify products per performance, POS, to identify solution of development
  • Analyse current model of the Business unit
  • When necessary, design new efficient work flow processes, or improve current system
  • Planning & monitoring such new processes to a long term success

 

Job Requirement

  • University degree
  • At least 5 years experience preferred in relevant industry, prefer candidates have experience at the same position in Cosmetic, Fashion...
  • Software skills : Excel, Excel and Excel, Power point, Word, MS office.
  • Spoken & written English (fluent level required; French is a plus to understand the brand infos)
  • Excellent communication skills, customer & targets oriented
  • Excellent interpersonal skills Planning & organisation
  • Listening & understanding skills
  • The ability to conduct cost/benefit analysis
  • Have knowledge of cosmetics & SPA business environment (skincare, massage, etc)

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